Features of the Event Management Software
Explore all the event software features available for apps, websites, and virtual events, freely combinable according to your event's needs.
Customization
Show your identity, customize the app, website or virtual platform for your congress and update the content whenever you want
Unique design
Customized apps and websites for events. Choose from many configuration options and templates for a unique result.
Admin
Manage the content of your event in only one admin panel. Yo can upload information quickly and easily by using excel templates.
Updatable content
Update the information of the congress whenever you want in the admin panel. The changes will be visible within minutes.
Customised pages
Choose between numerous sections to configure your conference and add free text pages. You can organize the sections by adding subcategories.
Information
Include all the key information and make changes whenever you want
General information
Describe the event, show the place, map, start and end dates. With direct link to the web.
Map
Shows the event location and the itinerary to the event via GPS or mobile data.
Schedule
Program with all activities. The following information can be inserted in each session: speakers, walls for comments and questions, votes, rooms, locations, scientific reports (abstracts), sources and exhibitors. The content can be categorised to make it easier to find specific content. Sessions can be rated, marked as a favorite and notes can be included.
Streaming
Insert your streaming in the agenda. So the participants can follow every activity live.
Speakers
List of speakers, with their photo, their organisation and position, website, phone, social networks and biography. Speakers can be linked to abstracts and sessions of the agenda. Categories help to find content more easily. The attendees can give scores to the speakers, store them in favorites and take notes. An automatic e-mail with a link can be send to each speaker so that they can complete their profile in the app.
Communications
Share the scientific abstract of the event. You can add documents, authors, speakers and categories. Users can score them, mark them as favorites and take notes for personal use.
Exhibitors
Present the exhibitors and / or sponsors: information, multimedia content, logos, contacts and links to social networks. You can link sessions, attendees and categories.. It is possible to send an email to the companies so that they can edit their profiles on the platform.
News
Publish a list of news related to the event. You can categorize them and add resources.
Documents
Share multimedia content with event participants: PDFs, images, audios, videos, links, etc. The content can be catagorised.
Areas
Enter the rooms and areas of your event. Specify their capacity, include a plan and categorise them.
Points of interest
Highlight places of interest on the map and link sources. GPS or mobile data will indicate the itinery.
Galery
Create and share pictures. The attendees can upload pictures from the app and/or the virtual event.
Certificates of attendance
Make the certificates of attendance available directly via the app and/or the virtual platform or send them by email or SMS to the attendees.
Additional pages
You can insert as many free pages with text and images as you like. Add links to external sites and organise content in menus.
Networking
Promote the interaction between the attendees of the event.
Registration
Participants can register for the event by using the registration form. You can choose the fields on the form from a number of options. We also configure customised registration forms, according to your needs. With payment processing and crediting of vouchers.
Check-in
Our check-in app makes it easy for attendees to enter your event. You can upload a participant list or integrate a customized registration form. Each participant receives his accreditation with QR code. You can send it by e-mail/SMS and it is also available in the profile of the participant in the app.
Attendees
Display the list of attendees and encourage networking with many networking modules. Password protected to guarantee the privacy of the attendees.
Private information
Add private information for attendees: texts, images, documents, multimedia, etc. This is very useful as you can share information such as the itinerary, personal agenda, tickets or any other type of content.
Chat
Offer the attendees the possibility to chat in real time. A notification will be displayed in the cell phone or browser when messages arrive.
Social networks
Enter the social networks of your event so that attendees can share their experience directly.
Meetingplanner
The attendees can organize meetings with other guests before, during and after the event. Each attendee can check the open, confirmed and rejected requests as well as the confirmed meetings in his personal profile.
Registration for sessions
This function allows attendees to sign up for sessions or workshops. They can check the availability at any time and modify their inscriptions in their personal profile.
Lead retrieval
Participants can now exchange their contact data by scanning the personal QR codes of other attendees.
Virtual workshops
Create different video conference rooms for a small number of attendees so that they can share audio, video and screen with the rest of the users. Group chat, voting and contact with attendees who are online are additional advantages of the virtual workshops.
Interaction
Boost the participation and engagement of the attendees with the app for congresses and the platform for the online event.
Voting
Generate different vote choices for attendees to actively participate in the event answering to one or more questions in real time.
Questions to the speaker
Easy communication between attendees and speakers during the sessions with walls. Walls can be moderated and projected in full-screen mode.
Social walls
Attendees can post photos and comments, reply to other messages and add "Likes". The perfect tool to promote participation. The wall can also be moderated and projected in full-screen mode.
Survey
Include surveys to get the feedback of the attendees. Results will be available in the admin panel and can be downloaded.
Scoring
Offer the attendees the possibility to score the programme, the speakers and abstracts. The results are available in the admin panel and can be downloaded.
Favourites
The event participants can mark content as favourite and take notes.
Notifications
Sends alerts and push notifications to the attendees. Documents can be linked and dispatches can be segmented.
Contact form
Create a form so that users can send questions or suggestions to the event organisers.
Gamification
Motivate your attendees with a little bit of fun. Eventool helps you to develop gamification activities adapted to your event.
Sponsoring
Highlight exhibitors and increase your profits with sponsors.
Rotating banner for sponsors
If you want to highlight companies participating in the event, you can add a rotating banner with logos. It is displayed on the main menu of the app with direct access to the information of each company.
Announcements
Promote the visibility of exhibitors and include banners and specific adverts that can be included in different sections in the platform.
Sponsor friendly
Increase profits and involve the partner companies of the event as sponsors for the app, website and / or the virtual event.
Scan QR codes
Activate QR codes at the exhibitor's stands. Your attendees can earn points by scanning these QR codes. A ranking will show the winners. Attendees can actively participate and you help the exhibitors to generate leads.
Sales meetings
Attendees can contact directly with the sales reps of each company and start conversations in person or by videoconference.
Analytics
Analyse the use of the tool once the meeting is over
Statistics
Analyse the use f the app and the virtual event like for example the participation level, installations, use of different sections etc.
Reports
Generate and send usage statistics through the platform.
Additional features
Discover more interesting tools which can be added to the technological solution of your event
Multilingual
Choose the languages you need: English, French, Italian, German, Spanish, Basque, Catalan and Galician.
Automatic information uploads
Uploads content through excel files. Within the admin panel, you can download the file, complete it and upload it again.
Controlled access to the sections
You can always define the access to sections in your app and virtual platform. Configure customized passwords and create sections for groups of attendees.
API
Request information on how to integrate your database on the platform. A perfect solution to simplify and speed up content loading.
Own domain
We can set up the website of your event and / or the virtual platform with your domain for better visibility of your brand.
Payment processing
Create a customised registration form and include payment options through virtual POS, bank transfer, PayPal, Stripe and more.
Discount coupons
Offer different discount vouchers so attendees can use them when paying their entry for the event.
Offline use
The content of the app can also be accessed without an internet connection. However, you must be connected to the Internet beforehand so that this content can be loaded.
